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SharePoint Blog

April 11
OneDrive – What’s in it for You?

Microsoft is pushing OneDrive and OneDrive for Business like never before. I’m obsessed with OneDrive because it saved my life, not once, but twice in the last year when my computer crashed. As of October 24, 2013, I will never save another document to my desktop or local drive again.

If you’re using SharePoint 2013, either on-premise or in the cloud, it shouldn’t be a question of if you transition to OneDrive, but a question of when you transition (sooner rather than later).

Just a few reasons I’m all in:

OneDrive begins to make the K: drive, the G: drive, the L: drive and any other ‘shared’ drive irrelevant; saving space and often, money.

That simple statement has IT security team members panicking. Why? Well, putting intellectual property in the cloud has always made organizations nervous. The tide is shifting though. First, there are several third-party products that will enable cloud encryption, and second, really, what’s to stop your users from sharing via the cloud already? Google Drive, Drop Box, etc. are all out there and employees are using them.

It is part of your comprehensive mobile strategy

Because you have a comprehensive mobile strategy, right? The OneDrive for Business app is available for iPhone, iPad and Android devices. There’s no excuse for your team not to be able to access a file from anywhere they have internet access. And please, don’t even get me started on the OneDrive/OneNote relationship, really some of this stuff is just plain awesome.

It’s really easy to use. 

One challenge with SharePoint, in general, is that it requires training. Sometimes just a little training, sometimes a lot of training, but always some sort of training. OneDrive is simple, usable and can be rolled out at an organization without a sophisticated training plan. OneDrive training is more about behavior change than actual tactical training courses. Users are finding collaborative value in OneDrive – that’s not necessarily being replicated in team sites.

(The only thing that is bumming me out about OneDrive (are you listening Microsoft?!) is that I haven’t figured out how to “tag” my documents. I’m using folders, which, as a SharePoint-best-practices kind-of-gal kind of gives me the hibigeebies.)

 


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