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SharePoint Blog

November 03
SharePoint Permissions: Two minutes – Two Tips

​October was a great blog month on permissions! The trend continues with these two

additional permissions management tips. Come on, two minutes of your invested time and you

get two top notch permissions management tips!

Tip #1 – Check an individual user’s permissions

Typically when a user runs into permissions problems they need someone to verify what permissions they possess. There is a quick and easy way for you to source this information inSharePoint 2013.

Begin by selecting the gear icon next to your name. Next select “Site Settings” followed byselecting “Site permissions” from “Users and Permissions.”From within the ribbon, select “Check Permissions.”Nora113141.PNG

From within the ribbon, select “Check Permissions.”

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Enter the user’s email address in the User/Group box and select “Check Now.”

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Give SharePoint a moment and it will return the permissions assigned to the user.
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Tip #2 – Maximize Item-level permissions on lists

Did you know that you can limit user reading and editing ability on individual lists without creating any customized permissions? Let’s take a quick tour of item-level permissions found in the Advanced Settings on lists.

To begin, navigate to a list in your SharePoint site. Select the list and open the list settings. Select the Advanced Settings option from General Settings. This example uses a task list.

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From the Advanced Settings menu, review the options for Item-Level Permissions. First there is the option to limit reading access. In this case, the person visiting the task list would be able to read every item on the list as the option is selected. You can take this one step farther and limit the reading of items to only those items that were created by the user. Essentially if you don’t create the item, you can’t see it.

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Let’s go a level deeper with “Create and Edit Access.” By selecting options in this category, you can specify which items users are allowed to create and edit. One option is that users can create and edit all items. This option is currently selected. A second option is that a user can create items, but only edit items that he or she created. A third option is “None” users cannot create or edit items from this list.


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Two minutes, two tips!

Through my latest blog series I hope that your understanding, application and management of permissions, and your confidence in these tasks, have increased. For a look back at the series and earlier permissions related topics, browse these links:

-Nora

If you're interested in learning more about Project Management for SharePoint, consider attending our SharePoint Project Managment Symposium​ in June.  Nora will be co-presenting at the event. Hope to see you there!  

For free opportunities to earn PDU credit, consider registering for a SharePoint Roundtable​ in your community! ​

About Nora Ten Broeck, PMP, MOS: SharePoint 2013: Nora is a SharePoint enthusiast and expert-in-the-making with interests in project and program management, improved business processes and Nintex. Follow her @NoraTenBroeck​




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