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SharePoint Blog

February 02
SharePoint for Project Management: Satisfy Your Stakeholders

Project management, collaborative workspace allocation and resource scheduling are challenges that all organizations face. SharePoint, narrowly considered by some as a document management solution, is a robust scalable project management solution.

When organizations embark upon establishing a PMO, there are two main stakeholder groups to satisfy – Information Technology and business users. One will support a product, the other will be its main consumer. What are the advantages SharePoint offers to each stakeholder group?

Technical Team Advantages

First, if an organization owns Windows Server it already owns a basic version of SharePoint, this version is known as SharePoint Foundation. An organization may deploy this version without further additional investment.

Next, SharePoint has a scalable user experience and cost. SharePoint exists in three forms, Foundation, SharePoint Server Standard and SharePoint Server Enterprise. Standard and Enterprise versions require client access licenses (CALS) which are tier priced for business, education and non-profit customers.

Third, SharePoint integrates with your existing tools such as Active Directory and supports a single sign on user experience. SharePoint security groups may also leverage the use of Active Directory, lessening administrative overhead for user management.

Finally, choose where you want SharePoint to live. SharePoint may reside on premise or be completely hosted in SharePoint Online within Office 365.

Business User Advantages

What end user doesn’t love single sign on? Enough said right there – no additional user name, password or other details to remember. That’s a win!

Next, SharePoint leverages the skills and tools that business users already have by integrating with the Microsoft Office product suite. Team collaboration is simplified through the use of Word, Excel, Power Point, etc. Less training is necessary for end user adoption.

For regularly executed projects, site templates may be leveraged to readily deploy and easily replicate a consistent project experience for team members.  Security may be trimmed per site providing only the team members you authorize with access to the site.

For those teams that leverage Microsoft Project, there is a simple process to sync a project plan with a SharePoint site task list. The plan may be managed from a desktop MPP file or by editing with Microsoft project within the project site.

As your PMO matures, more advanced tools and techniques may be applied to automate SharePoint Site provisioning reducing administrative tasks.

Finally, leverage SharePoint as an Intranet or Extranet. Provide external team members, contractors or stakeholders with access to your project site with simple “add external user” capabilities. 

SharePoint has much to offer as a robust project management solution to satisfy both your technical and business stakeholders. Visit this blog again for future posts on SharePoint for your PMO!

-Nora

If you're interested in learning more about Project Management for SharePoint, consider attending our SharePoint Project Managment Symposium​ in June.  Nora will be co-presenting at the event. Hope to see you there!  

For free opportunities to earn PDU credit, consider registering for a SharePoint Roundtable​ in your community! ​​

About Nora Ten Broeck, PMP, MOS: SharePoint 2013: Nora is a SharePoint enthusiast with interests in engagement management, improved business processes and Nintex. Follow her @NoraTenBroeck

 

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