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June 22
How To: Create Graphical Promoted Links in SharePoint

One of the best features in SharePoint 2013 is the ability to create promoted links.  These links can connect a user to anywhere on the Site Collection as well as to outside sites.  The promoted link also combines a title, a description and a picture within a 150X150 pxl square.  These can be customized with your own pictures and since most users will remember pictures better than just words or text, it will also increase adoption!

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It’s good to know that creating these links is pretty easy.  It’s just a special type of list that is created and promoted to a page as a webpart.  Before you get started creating your own promoted links, I've highligted a few key considerations below. 

1. Working with Pictures

The pictures in a promoted links list should be placed at either the site or the site collection in one area in order to maintain both consistency and ease of use.  I would recommend that you either set up a library for these pictures or use the site assets or Site collection Assets library that comes with team sites.  Tip: If it’s set up at the Site Collection level, it can be reused anywhere on the entire Site Collection! 

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When the pictures are loaded to the Site or Site collection, it will create a URL for that picture.  Be sure to copy the picture's URL as this will be needed later.

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2. Create the Promoted Links App:

Go to the Cog icon and click Add an AppThe promoted links will look like a custom list icon, but will state Promoted Links.  

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Choose a name.  Remember your naming should be consistent and contain as few words as possible (1-2 words). 

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Click Create when finished. 

The list will be empty, so you will need to choose the All Promoted Links view.

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Click the edit this list view as this will allow you to enter the information in a grid (excel document) looking format.

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Next, fill in the information.  The required fields are Title and Link Location.  All others are optional.  You will need both the http:// address of the SharePoint area you are going to or external website.  If you include pictures, you will want the http:// location that you copied previously from the pictures.

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Although it’s not necessary, you can choose the Launch behavior to be within the page, open another page or in a dialogue box. 

You can also set an order that will remain that order of tiles each time.  This is important because your order will change as you update any information to show the most recently updated first in your order of tiles.

When you are finished, click Stop editing this list at the top.  This will still show the information in the list form.  You then need to click the view “Tiles” in order to see your pictures.

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3. Tiles

You now have a set of tiles that you can add as a WebPart (or App Part) to a page.  When the user hovers over a particular tile, they are able to see the description.

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<Happy SharePointing>

 Liz






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