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December 11
Somebody’s Watching Me: SharePoint 2013 Video Galleries

We’ve been watching the evolution of video capabilities in SharePoint for years – well, ok, there were finally some video capabilities in 2010. But what about when you wanted to embed that YouTube link instead of uploading an actual video file? No dice, you had to throw it into a content editor and hope for the best. But SharePoint 2013 has a number of enhancements around videos, and I will be breaking them down for you below. A few key changes to point out:

Upload a file OR link to an existing video

You can now upload videos OR point to a video using its appropriate link. For instance, let’s say there is a fascinating video of me talking about SharePoint out on YouTube. I can use that EMBED link to create a video item in my SharePoint site.

Related files and more information about a video

A video is now essentially a Document SET behind the scenes. That’s right, it’s not simply a file with a few pieces of metadata. Whether you link to a video or upload a file, you can add related documents, such as transcripts or a PowerPoint, as well as maintain multiple renditions of that video (ie. Small Medium and Large versions, multiple languages, subtitles, etc.).


You can pick a thumbnail from your computer, a web address or even a still from the video. But a still from the video requires that the web farm have Desktop Experience enabled as well as a client side piece, and anecdotally this is not always a smooth process. So be aware that the “still image from video” option requires some administration skills.

Caveats and Special Instructions

To get started, you have to create an Asset Library. Just dropping a video on a content editor page will not give you these options, nor will trying to upload a video file to a normal library. Once you have set up an asset library, you can select File, Video (or Video Rendition if you enable this in the settings) from the ribbon: 

Then you will get these options below (Note: if you just click New Item directly ON the library page, it will not give you the same options, so be sure to use the ribbon.)

Use the second option if you have a physical file located on a server or external site that you would like to link to

But more often the third option is what you’ll want. Use this option if you have videos from places like Vimeo or YouTube, which provide an embed link. This will likely be the most common way to link to your videos. 

Once you go through this step, you can then edit and add additional properties, as shown below:

You can add supporting like “People in the Videos”, add your own enterprise keyword fields, options for whether users can get the embed code or not, and setting the thumbnail.

Renditions are only for physically uploaded videos

You can manage renditions ONLY for files that have been uploaded, not embedded or linked videos. The link “Manage Renditions” on the Edit properties page is there, but it will simply not work if you have an embedded video. If you think about it, it makes sense, because most hosted video services have their own rendition management, but if you are expecting to manage it here, you can only do it for uploaded videos. But if you have uploaded an actual file, you will get this screen when you click on “Manage Renditions”:

Good luck and if you have questions, please tweet them to @sharepointjuju! Thanks!

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