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SharePoint Blog

January 06
People First: SharePoint 2013 for Project Teams

Projects are a lot like group project experiences in high school. Yes, high school, really. Remember how much you loved those projects? Commence to a painful flashback now!

Your “group project” team was randomly assembled, the assignment made and a deadline given --all by your teacher, the outside authority figure. At some point a leader emerged in the group, you figured out a meeting date and stumbled forward in discussion about what successful completion of the assignment looked like with most team members having a different understanding ¬of what the assignment actually was. Some people did the work, some did not. Some people showed up, some did not. Some spoke during the final presentation, some did not. However, you all ended up with the same grade. Ah, life’s just not fair.

Fast forward to now - some things haven’t changed that much since high school. Short and longer term projects in addition to regular work roles are a regular part of today’s work experience. Teams are quickly assembled by an outside authority, who is no longer your teacher, the scope is defined or refined by those same outside authorities and finally a project manager is assigned to lead the team to project success. The question is how can you make your project experience of today better than the group projects of yesterday? With SharePoint 2013, of course! SharePoint 2013 provides the tools and opportunities for teams to excel in communication, collaboration and project delivery.

Teams are assembled as projects are identified bringing with it the immediate need to establish a clear understanding of project scope, team member roles and team norms. SharePoint 2013 offers a variety of out of the box tools and templates to get you started. Today, we’ll overview four simple tools to help your team communicate and collaborate.

Contact Details – Provide your team members the right project contact and his or her contact information up front. This web part displays a contact link to for the site owner or project leader’s profile

Content Editor – Just what is this project to achieve? Use this web part of to provide a summary of what is in or out of scope to your project team.

Site Users – Help your team members leverage team member knowledge by displaying profile links to who has access to the site.

Page Viewer – Connect to another relevant team tool such as a resource site. Give team members the access they need with a few clicks rather than navigating to another source for the same information with this web part. 

These tools provide immediate and ongoing information for the project team. Team members know who the project manager is, what the project scope is, who the team members are, see their tasks and have links to relevant resources. Much of the initial angst for new projects can easily eliminated using SharePoint 2013. From high school to the present day, group work will remain part of our life experiences – SharePoint 2013 makes it better!

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